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Sealed bids will be received by the MERRILLVILLE STORMWATER MANAGEMENT BOARD (Owner) at the Merrillville Stormwater Resource Center at 7404 Broadway, Merrillville, Indiana 46410, until 3:30 pm (local time) on Tuesday, March 2, 2021, after which time the President of the Merrillville Stormwater Management Board will call for any additional bids and, thereafter, the time for submitting bids will be closed. At that time, all bids received will be publicly opened and read aloud. Any bids received later than the above time will be returned unopened.

DESCRIPTION OF WORK: Bids are solicited for the site improvements for the TAFT PLACE/BON AIRE LAKE OUTLET CULVERT REPLACEMENT. Construction work will include replacement and upsizing of an existing CMP culvert with a 5’x4’ Reinforced Concrete Box Culvert with headwall and related work including, but not limited to, excavation, pavement restoration and bypass pumping.

BID DOCUMENTS: Copies of the Bid Documents, Plans and Specifications and other Contract Documents may be obtained electronically from the offices of Butler, Fairman and Seufert, Inc. (BF&S) at 8450 Westfield Blvd., Suite 300, Indianapolis, Indiana 46240 (317-713-4615). Copies of the Bid Documents will be made available through digital files and made available to the plan holder for download upon remittance of $50.00 to of Butler, Fairman, and Seufert, Inc.

Remittances are not refundable. Payment shall be by money order or check and payable to Butler, Fairman and Seufert, Inc. and shall be mailed to Butler, Fairman and Seufert, Inc. at 8450 Westfield Blvd., Suite 300, Indianapolis, Indiana 46240. Plan holders must recognize that they will be notified of each addendum via email and will be required to electronically download addendum content via file transfer protocol (FTP) regardless of initial document delivery method chosen.

A copy of the Plans and Specifications will be available for review by the public at the Merrillville Stormwater Resource Center, 7404 Broadway, Merrillville, IN 46410, and the BF&S local office located at 8488 Georgia Street, Merrillville, IN 46410, during their regular business hours.

Bids shall be properly and completely executed on the Bid Forms contained in the Contract Documents. Each bid shall be accompanied by a complete Form No. 96 (2013 revision), acceptable Bid Security, and submissions required under the Responsible Bidding Practices. Three (3) hard copies and one (1) digital copy in pdf format of all required bid documents shall be submitted.

No Bidder may withdraw his Bid within a period of 60 days following the date set for the receiving of bids. The Owner reserves the right to retain any and all bids for a period of not more than 60 days and all bids shall remain in full force and effect during said time. The Owner further reserves the right to waive informalities and to award the Contract to the Bidder Owner determines to be the lowest responsive and responsible bidder, all to the advantage of the MERRILLVILLE STORMWATER MANAGEMENT BOARD, or to reject all bids. Any questions concerning the bidding procedure or plans and specifications should be directed to the Project Manager, Sean Mikos, P.E., MS4CECI, by email at

SECURITY: Each bid shall be accompanied by an acceptable certified check made payable the MERRILLVILLE STORMWATER UTILITY or an acceptable bid bond in the amount equal to 10% of the total bid price executed by an incorporated surety company in good standing and qualified to do business in the State of Indiana and whose name appears on the current Treasury Department Circular 570.

BONDS: A Performance Bond and Payment Bond each in the amount of 100% of the Contract price will be required from the Contractor to whom the work is awarded. A maintenance bond in an amount equal to ten percent (10%) of the amount the contract price prior to completion and final payment of the contract, as a guarantee that all workmanship and material furnished by the Contractor under the Contract shall be kept in satisfactory condition for a period of one (1) year, after the date of acceptance of the work by the Merrillville Stormwater Utility.

INDIANA REQUIREMENTS: Bidders Procedure Checklist completed and signed, and documentation specified in the Checklist, including Standard Questionnaire Form 96 (2013 revision), which includes non-collusion affidavit, completely filled out and signed, including attachment of Contractor’s Financial Statement as stipulated in Section III of Form 96, must be submitted with every Bid.

MERRILLVILLE ORDINANCE 16-18 REQUIREMENT: Proof that the Contractor and all subcontractors on this improvement will abide by the requirements of Ordinance 16-18. Each bidder must ensure that all employees and applicants for employment are not discriminated against because of their race, creed, color, sex or national origin.

This project is being funded in part by a grant from the Little Calumet River Basin Development Commission, and the remaining portion of the project will be funded through local funds. Contractor shall utilize materials manufactured in the United States.



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