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Legal Notice # 21637162
NOTICE TO BIDDERS
Public Notice is hereby given that separate sealed bids for SACHEM SCHOOL DISTRICT 2020/2021 CAPITAL IMPROVEMENT PROGRAM will be received until 11:00 am prevailing time on MARCH 10, 2021 at the Administrative Offices, Purchasing Office at the SACHEM CENTRAL SCHOOL DISTRICT, located at 51 School Street, Lake Ronkonkoma, NY 11779 at which time they will be opened and read aloud by authorized District Personnel. Due to the COVID-19 pandemic, this will be a non-public bid opening. Visitors are not permitted in the building at this time. Bids may be dropped off in the front vestibule of the Sachem Administrative Offices, 51 School Street, Lake Ronkonkoma, NY 11779. Bidders are strongly advised to ship bid packets via: US Mail, Fed-Ex, UPS, and/or any authorized carrier that is able to officially track proposer’s bid packet. It is further advised that arrangements be made for bids be delivered prior to the bid opening date to avoid any issues with delivery delays on the bid opening date. In the event bids cannot be opened on said date due to unforeseen events, they will be opened on the next day that the Purchasing Office is open. A Certification of Bid Opening indicating all bids received will be made available on the JAG Plan room website www.jagplanroom.com shortly after the bid opening.The bid opening can be viewed using the following meeting information:
ZOOM MEETING ID#838 0468 7324
The work shall be as follows:
Contract #1- SITEWORK RECONSTRCUTION
Contract #2- INTERIOR RECONSTRUCTION
Contract #3- MASONRY RECONSTRUCTION
Contract #4- ROOF REPLACEMENT
Contract #5- ELECTRICAL RECONSTRUCTION
58-02-05-06-0-002-020- LYNWOOD ELEMENTRY SCHOOL ROOF (REBID)
58-02-05-06-0-008-031- SAMOSET MIDDLE SCHOOL
58-02-05-06-0-010-024-SAGAMORE MIDDLE SCHOOL
58-02-05-06-0-016-031 SACHEM NORTH HIGH SCHOOL
58-02-05-06-0-017-018- SENECA MIDDLE SCHOOL
58-02-05-06-0-050-011- SACHEM EAST HIGH SCHOOL
Complete digital sets of the Contract documents may be obtained online (with a free user account) as a download for a nonrefundable fee of Forty Nine Dollars ($49.00) at the following website: www.jagplanroom.com under ‘public projects’ beginning FEBRUARY 25, 2021. Optionally, in lieu of digital copies, hard copies may be obtained directly from Island Digital Reprographics, 200 Broadhollow Road, Suite One, Farmingdale, New York, 11735 (631-753-3000) upon a deposit of One hundred ($100.00) dollars for each complete set. Checks for deposits shall be made payable to Sachem Central School District.
All bid addenda will be transmitted to registered plan holders via email and will be available at the above referenced website. Any bidder requiring documents to be shipped shall make arrangements with the printer and pay for all packaging and shipping costs. Plan holders who have obtained hard copies of the bid documents will need to make the determination if hard copies of the addenda are required for their use and coordinate directly with the printer for hard copies of addenda to be issued. There will be no charge for registered plan holders to obtain hard copies of the bid addenda. The bid deposit shall be refunded to each Bidder only if the plans and specifications are returned, in good condition, with no handwritten notations thereon within thirty (30) calendar days after the bid opening date. All deposits shall be forfeited to the School District after the thirty (30) days have elapsed.
ANY PERSON OR CORPORATION WHO FAILS TO SUBMIT A BID SHALL FORFEIT THEIR HARD COPY PLAN DEPOSIT IN ITS ENTIRETY.
Each Bidder must deposit, with their sealed bid, security in an amount not less than ten percent (10%) of the base bid and all Alternate Bids in the proper form subject to the conditions set forth in the Instructions to Bidders.
Attention of the Bidders is specifically directed to the minimum wage rates to be paid under the contract, as well as to other provisions set forth in the bidding documents.
Bidder will also be required to show, to the satisfaction of the Sachem Central School District, that they are carrying Workers’ Compensation Insurance as required by law and all other Insurance in amounts not less than that specified under the General Conditions.
Performance Bonds and Labor/Material Bonds, as called for in the General Conditions are a requirement of each contract.
The Sachem Central School District reserves the right to reject any or all bids submitted, to waive any informality or irregularity in any bid, and/or to accept any bid in whole or in part and/or to award or not award the contract, if in the opinion of the Sachem Central School District, the best interest of the School District will thereby be served. This invitation is an offer to receive bids for a contract. The successful Bidder will be required to execute a formal contract in the form contained in the Contract Documents.
All bids received after the time stated in the Notice to Bidders will not be considered and will be returned unopened to the bidder. The bidder assumes the risk of any delay in the mail or in the handling of the mail by employees of the School District. Whether sent by mail or by means of delivery, the bidder assumes responsibility for having its bid deposited on time at the place specified.
Each Bidder shall agree to hold their bid price for forty-five (45) days after the formal bid opening.
Per Article 8, Section 220 of the New York State Labor Law, every contractor and sub-contractor shall submit to the School District within thirty (30) days after issuance of its first payroll, and every thirty (30) days thereafter, a transcript of the original payroll records, as provided by this article, subscribed and affirmed as true under penalties of perjury. The School District shall be required to receive and maintain such payroll records. The original payrolls or transcripts shall be preserved for five (5) years from the completion of the work on the project.
Site project walk-throughs may or may not be permitted due to the ongoing COVID-19 pandemic and the resulting uncertainty with regard to what restrictions, if any, will be applicable to construction activities in the owner’s facilities due to state, federal or local orders, laws, regulations or rules related to the COVID-19 pandemic (including but not limited to social distancing, cleaning and disinfection requirements). If permitted, site project walk throughs will be by appointment only. Bidders may schedule site visits making prior arrangements with the Director of Facilities or his designee, telephone: 631-471-1370. NO ONE MAY VISIT THE BUILDINGS OR SITES WITHOUT AN APPOINTMENT.
Due to the ongoing COVID-19 pandemic and the resulting uncertainty with regard to (a) when the Owner’s schools will be in session during 2021, (b) what restrictions, if any, will be applicable to construction activities in the Owner’s facilities due to State, Federal or Local orders, laws, regulations or rules related to the COVID-19 pandemic (including but not limited to social distancing, cleaning and disinfection requirements) and (c) the duration of any restrictions imposed on construction activities, the Owner may modify the construction schedule set forth in the Contract/Bod Documents. Similarly, restrictions, if any, that will be applicable to construction activities in the Owner’s facilities due to State, Federal or Local orders, laws regulations or rules related to the COVID-19 pandemic (including but not limited to social distancing, cleaning and disinfection requirements), may cause the Owner to have the construction work commence later than JUNE 28, 2021. By submitting a bid, the Bidder acknowledges and agrees that there shall be no additional compensation paid for schedule modifications caused directly or indirectly by the COVID-19 pandemic. The Bidder further acknowledges and agrees that the sole remedy for any schedule modifications or delays caused directly or indirectly by the COVID-19 pandemic shall be an extension of time, if warranted.
Board of Education, Sachem School District
Catherine Nocco, School Purchasing Agent