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LEGAL NOTICE INVITATION TO BID HAMILTON MUNICIPAL AIRPORT



LEGAL NOTICE INVITATION TO BID HAMILTON MUNICIPAL AIRPORT TERMINAL HANGAR REHABILITATION NYSDOT PINs 2915.68 & 2MA221.30A (D027629) Contract #01 – General Construction (GC) Contract #02 – HVAC Mechanical Materials Only (MC) Contract #03 – Electrical Construction (EC) Contract #04 – Plumbing Materials Only (PC) Contract #05 – Roofing Construction (RC) Sealed bid Proposals for the above referenced project at the Hamilton Municipal Airport will be accepted at the Village of Hamilton Offices, 3 Broad Street, Hamilton, New York, until 1:00 p.m. local time on Wednesday, March 17, 2021 at which time, in the said office, all bids received will be publicly opened and read aloud via live video conference. Bids received after this time will not be accepted. The time of receiving and opening bids may be postponed due to emergencies and unforeseen conditions. The public bid-opening video conference can be viewed by accessing the following web address: https://us02web.zoom.us/j/89835169622?pwd=b3pNd1BWMitoTFoyV3UrVEdTWFMxUT09 Bids must be submitted in a SEALED envelope, clearly marked with the project title and AIP number, the bidder’s name, the bidder’s address, and the time and date of the opening of bids as specified above. Bids submitted by FedEx, UPS, or other parcel delivery service shall have the SEALED envelope containing the Bid Proposal placed inside the shipping carton. PROJECT LOCATION: Hamilton Municipal Airport, 6610 Wings Way, Hamilton, NY 13346 DESCRIPTION OF WORK: The project generally includes the rehabilitation of the existing terminal hangar building including but not limited to replacement of existing utilities, abatement and demolition of the existing terminal building, construction of a new terminal building, roofing, electrical, mechanical, HVAC, site excavation, paving work, maintenance and protection of traffic, aggregate base course installation, hot-mix asphalt pavement installation, pavement markings and miscellaneous fencing and gate work at Hamilton Municipal Airport. The project also includes coordination with public utilities, and relocation of overhead and underground utilities including coordination with electric power, water sanitary sewer, natural gas, and communication utility companies. Contract #1 – General Construction (GC) – Provide all labor, and furnish and install all materials, equipment, and associated accessories as shown or described in the “Aâ€? and “ADâ€?-series architectural, “Sâ€?-series structural, and “CSâ€?, “CPâ€?, “DEâ€?, “SPâ€?, “UTâ€? and “DTâ€? site/civil drawings and specifications, unless otherwise indicated. Contract #2 – HVAC Mechanical Materials Only (MC) – Furnish all materials, equipment, and associated accessories as shown or described in the “Mâ€?-series mechanical drawings and specifications. The Village of Hamilton is responsible for installation of furnished materials, equipment, and associated accessories. Contract #2 HVAC Mechanical Materials Only does require a bid bond, but does not require a performance bond, and does not need to meet the requirements of Section F Special Provision – Insurance Requirements. Contract #3 – Electrical Construction (EC) – Provide all labor and furnish and install all materials, equipment, and associated accessories specifically related to the fire alarm system, video surveillance and access control system, and lightning protection system, as shown or described in the “Eâ€?-series electrical drawings and specifications. For all other electrical work, furnish all materials, equipment, and associated accessories as shown or described in the “Eâ€?-series electrical drawings and specifications, unless otherwise indicated. The Village of Hamilton is responsible for installation of furnished materials, equipment, and associated accessories (excluding the fire alarm system, video surveillance and access control system, and lightning protection system). Contract #4 – Plumbing Materials Only (PC) – Furnish all materials, equipment, and associated accessories as shown or described in the “Pâ€?-series plumbing drawings and specifications. The Village of Hamilton is responsible for installation of furnished materials, equipment, and associated accessories. Contract #4 Plumbing Materials Only does require a bid bond, but does not require a performance bond, and does not need to meet the requirements of Section F Special Provision – Insurance Requirements. Contract #5 – Roofing Construction (RC) – Provide all labor, and furnish and install all materials, equipment, and associated accessories as shown or described in the “Aâ€? & “ADâ€? series architectural drawings and specifications specifically related to the Hangar Roof including but not limited to removal of the existing hangar roof, abatement, infill and patching of mechanical roof vent and existing hangar door structural roof penetrations, and installation of new roof insulation, vapor barrier, blocking, fascia and new EPDM hangar roof. PROPOSAL SURETY: All bids must be accompanied by a Proposal Surety (Bid Bond or other instrument as described in the Instructions to Bidders). COPIES OF PLANS: Bid Documents including Plans, Specifications, Proposals, and Addendums (if issued) may be downloaded free of charge in Adobe Acrobat (PDF) format, as outlined below. Bid proposals must be made upon and in accordance with the Bid Proposal Forms contained in Section C – Proposal Form. Contractors can view and or download bid documents directly from the internet at no cost beginning noon on Wednesday February 17, 2021 by accessing McFarland Johnson Bid Portal at the following web address: http://bidportal.mjinc.com/index Under the Project Name: “HAMILTON MUNICIPAL AIRPORT – TERMINAL HANGAR REHABILITATIONâ€? No hard copies of the plans and specifications will be provided. Bidders are responsible for checking the above website for all project updates including Addenda. PLEASE NOTE THAT IT IS THE BIDDER’S RESPONSIBILITY TO OBTAIN ALL BID DOCUMENTS (INCLUDING ADDENDA) ON THE MCFARLAND JOHNSON BID PORTAL. Bidders must supply all the information required by the bid proposal forms. QUESTIONS AND CONTACT WITH THE OWNER: All prospective Bidders, Contractors, Subcontractors, and Suppliers shall direct all inquiries related to this project solely to Chris Zarrelli at McFarland Johnson by email to czarrelli@mjinc.com. The deadline for submitting inquiries related to this project is Thursday March 11, 2021 at 5:00 p.m. local time. PRE-BID CONFERENCE / SITE VISITS: Due to concerns with the ongoing COVID-19 pandemic, a Pre-Bid Video Conference will be held for the project via Skype for Business on Friday February 26, 2021 at 1:00 p.m. local time. The Pre-bid video conference can be joined by accessing the following web address: https://us02web.zoom.us/j/83346117879?pwd=KzJ2eUhKdHo0Y3Z1RGdiK2ZtU0RxQT09 All prospective bidders are encouraged to visit the airport and familiarize themselves with the project site. Site inspections will be allowed by appointment only, on or after the Bid Advertisement date, between the hours of 8:00am and 4:00pm local time up to the day before the Bid Opening date. Prospective bidders shall contact Airport Manager Nancy Mitchell per the following contact information to schedule an appointment: Nancy Mitchell Phone: (315) 824-1111 Email: nancym@hamilton-ny.gov GOALS FOR EQUAL EMPLOYMENT OPPORTUNITY (EEO) PARTICIPATION The goals and timetables for minority and female participation, expressed in percentage terms for the contractor’s aggregate workforce in each trade on all construction work in the covered area, are as follows: Goals (Madison County) for minority participation for each trade 3.8% Goals for female participation for each trade 6.9% MINORITY & WOMEN-OWNED BUSINESS ENTERPRISES (MWBE) CONTRACT GOALS For purposes of this solicitation, New York State has established an overall participation goal of 30% for MWBE’s. The Minority-Owned Business Enterprises (“MBEâ€?) participation goal is 12% and the Women-Owned Business Enterprises (“WBEâ€?) participation goal is 18%. All bidders must submit an M/WBE utilization plan to the Project Sponsor between letting and award. This utilization plan is required to document the bidder’s commitments to employ qualifying M/WBE contractors for the portion of the value of work established by the goals. M/WBE utilization plans include but are not limited to the following forms: AAP 10LL NYS – M/WBE Solicitation Log AAP 15LL NYS – Designation of AA Representatives (one for the prime contractor as well as each subcontractor) AAP 19LL NYS – M/WBE Schedule of Utilization AAPHC 20LL NYS – Part I M/WBE Utilization Worksheet, Part 2 Subcontractor Approval AAP 22LL NYS – M/WBE Material Supplier Commitment Information AAP 23LL NYS – M/WBE Trucking Commitment Information These forms are included in Section C and may also be accessed online at: https://www.dot.ny.gov/divisions/operating/opdm/local-programs-bureau/multi-modal/forms If the apparent low bidder does not meet one or both of the goals (M/WBE are two separate goals), he/she must submit evidence of good faith efforts to obtain the goal(s). Submitting a complete and accurate MWBE utilization plan with bid documents is a condition of the bid and award, as well as meeting the goals or demonstrating good faith efforts to do so. The Village of Hamilton reserves the right to reject any and all bid Proposals, to waive any informality in bid Proposals received, and make contract awards in the best interests of the Village of Hamilton. BY ORDER OF THE BOARD OF TRUSTEES OF THE VILLAGE OF HAMILTON RuthAnn Loveless, Mayor February 2021 1x 2/21 #2132211
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