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MUNSTER HIGH SCHOOL
Courtyard and Parking Lot Drainage and Improvements
DOCUMENT 001113 – ADVERTISEMENT FOR BIDS
1.1 PROJECT INFORMATION
A. Notice to Bidders:
1. Qualified bidders may submit bids for the Project as described in this Document.
2. Submit bids in accordance with the Project Manual.
3. Submit proposals in accordance with the Contract Documents.
B. Project Information:
1. 2023 Project Rebid
Courtyard and Parking Lot Drainage and Improvements
Munster High School
8808 Columbia Avenue
Munster, Indiana 46321
C. Owners Information:
1. School Town of Munster
Administration Center
8616 Columbia Avenue
Munster, IN 46321
D. Architects Information:
1. J. Lake Architecture & Design
129 Quartermaster Court
Jeffersonville, IN 47130
2. Project No: 21-05-0405
E. Construction Contract: Bids will be received for the following Work:
1. A single General Contract to a General Contractor for all trades and scope of work included in the Project Bid Documents.
1.2 BID SUBMITTAL AND OPENING
A. Owner will receive sealed lump sum bids until the bid time and date at the location given below.
Owner will consider quotes prepared in compliance with the Instructions to Bidders issued by
the Owner, and delivered as follows:
1. Bid Date: Monday, March 6, 2023.
2. Bid Time: 10:00 AM CST (Munster local time).
3. Location: School Town of Munster
Administration Center
8616 Columbia Avenue
Munster, IN 46321
4. Bids are to be received at the Administration Center by the Bid Date and Bid Time.
5. Bidders shall ensure bid delivery.
a. For bids being mailed, bidders shall ensure and confirm that their bids have been received by the Owner.
b. For bids being personally delivered, bidders are to follow the procedures at the Administration Center on the day of bids. Bidders shall ensure and confirm that their bids have been received by the Owner.
6. Sealed packages will be thereafter opened, read aloud, and reviewed by the Architect
and Owner.
B. Proposals received after the Bid Date and Bid Time will be returned unopened.
C. Owner reserves the right to reject any and all bids and to waive informalities and irregularities.
1.3 PRE-BID WALK-THROUGH
A. A review of the bidding requirements and a tour of the project area will be conducted as follows:
1. Pre-Bid Date: Monday, February 27, 2023.
2. Pre-Bid Time: 10:00 AM CST (Munster local time).
3. Location: School Town of Munster
Munster High School
8808 Columbia Avenue
Munster, IN 46321
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1.4 DOCUMENTS
A. Contract Documents:
1. Complete electronic files will be provided to all bidders and suppliers via an online plan room and reprographics company listed herein. All electronic documents may be downloaded directly from the online plan room, or hardcopies printed from the reprographics company. It is the responsibility of all bidders to obtain all information and updates from the online plan room and reprographics company listed herein.
2. Reprographics Company:
Lynn Imaging
11460 Bluegrass Pkwy
Louisville, KY 40299
502-499-8400
info@lynnimaging.com
3. Online Plan Room:
(select Enter Planroom, then select Public Jobs)
4. All bidders are responsible for all costs of any desired downloaded files and printed hard copies of drawings and/or specifications directly from the reprographics company at their cost for download, printing, and associated shipping and handling charges.
5. All bidders are required to review, download, print, or otherwise obtain an entire and complete set of Construction Documents, including all Drawings, Specifications, and Addenda posted to the online plan room.
6. The Architect and Engineers retain all copyright to all bid documents, both in digital and hard copy form, as instruments of their professional service and a product of their work. No bidder, supplier, or any other person or entity is permitted to use these documents for any purpose other than preparing a bid for this Project.
7. All documents are on file at the offices of the Owner and the Architect.
1.5 BIDDER’S QUESTIONS
A. All questions shall be directed to the Architect as follows:
James Lake, AIA
J. Lake Architecture & Design
502-802-8797
jamie.lake@jlakearch.com
B. All questions shall be submitted in writing via email.
1.6 SITE ACCESS
A. Bidders may request access to review the site by contacting the Owner as follows:
Sean Begley, Director of Operations
School Town of Munster
219-513-2414
spbegley@munster.us
1.7 BID SECURITY
A. Bid security shall be submitted with each bid in the amount of five percent (5%) of the total bid amount, including the Base Bid and all additive Alternate Bids.
B. Bid security may be in the form of cashier’s check, certified check, money order, or bid bond.
C. The Base Bid may be held for a period of thirty (30) days before awarding the Contracts.
D. Should a successful bidder withdraw their bid, or fail to execute a satisfactory contract within ten (10) days after notice of acceptance of their bid, the Owner may declare the Bid Security forfeited as liquidated damages, not as a penalty.
1.8 BONDING
A. Successful bidder shall provide a Performance Bond and Payment Bond in the amount equal to one hundred percent (100%) of the total Contract Sum.
B. Bonds shall be from a surety company approved to conduct business in the state where the work is being performed.
C. Bonds shall remain in full force and effect for a period of one (1) year after the date of final acceptance of the work.
D. All costs for the Performance Bond and Payment Bond shall be included in the Base Bid price.
1.9 TIME OF COMPLETION
A. The Owner intends to award the Project at their Board Meeting on Monday, March 13, 2023.
B. Upon award, the Architect will issue a Notice to Proceed on behalf of the Owner.
C. Upon receipt of the Notice to Proceed, the successful bidder shall begin the Work, file for the necessary approvals and permits, submit the required project documentation to the Architect, and prepare to mobilize on site.
D. Summer Break 2023:
The Contractor shall begin all work onsite beginning at the end of the school year and continue throughout the Summer Break, currently scheduled for May 25, 2023 through August 1, 2023. The Contractor will have full access to all areas of the school, courtyard, and parking lot, and at all times desired by the Contractor.
E. Contractor shall achieve Substantial Completion of the parking lot by August 1, 2023. The intent is to complete the Work in the parking lot at the front of the school for practical use by the Owner prior to the return of students to school for the start of the Fall Semester 2023. This includes the excavations and installation required for the subsurface storm piping and structures, and the resurfacing and restriping of the asphalt surface.
F. Contractor shall achieve Substantial Completion of the courtyard drainage by August 1, 2023. The intent is to complete the Work of the storm piping in the courtyard prior to the return of students to school for the start of the Fall Semester 2023.This includes the boring of the storm pipe between the courtyard and the parking lot, and the excavations and installation required for the subsurface storm piping and structures in the courtyard.
G. Contractor shall achieve Substantial Completion of the courtyard surface by September 1, 2023.
The courtyard does not need to be usable for students at the start of the Fall Semester 2023. This work remaining after school starts includes the installation required for the surface paver system and finalization of the work in the courtyard.
H. For purposes of timing, if the Contracts are not awarded at the Board Meeting indicated, the Contract Time will be extended accordingly.
1.10 NOTIFICATION
A. This Advertisement for Bids is issued by the School Town of Munster.
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