PUBLIC NOTICE Town of Tolland – Invitation to Bid Birch

PUBLIC NOTICE Town of Tolland – Invitation to Bid Birch Grove Primary School Technology Equipment State Project Number 142-0083-N The Town of Tolland seeks sealed bids for the Technology Equipment for the new Birch Grove Primary School located at 247 Rhodes Road in Tolland, CT 06084. The work described herein includes furnishing, installing and configuring all materials and equipment into the project as well as performing or providing all labor, supervision, equipment and services unless otherwise noted within the bid documents. Sealed Bids for the “Birch Grove Primary School – Technology Equipment” will be received at the Office of the Town Manager, Town of Tolland, 21 Tolland Green, Tolland, Connecticut 06084, until 10:00 a.m. on Tuesday, April 13, 2021, at which time the Bids will be opened publicly and read aloud. Since the parking is located in the rear of the building, please allow ample time to reach the Town Managers Office located on the 5th Level of the Hicks Memorial Municipal Center. The hours of operation are: Monday Wednesday 8:00 a.m. – 4:30 p.m. Thursday 8:00 a.m. – 7:30 p.m. Closed on Friday A drop box will not be provided for the bids. Bids transmitted by facsimile will not be accepted and all bids must be in a sealed envelope. The envelope containing the bid shall be clearly labeled as “Sealed Bid – Birch Grove Primary School – Technology Equipment” and marked with the name of the Bidder on the front of the envelope. Bidders are required to submit one original and two paper copies for each of the Bid Lists they are bidding on, along with a USB Drive containing the entire submission. Bid forms for all five Bid Packages may be included in one envelope if the related documents are fastened together by Bid Package. Bids received after the designated time for receipt of bids will be returned unopened. No Bidder may withdraw their bid within 60 days after the actual date of bid opening thereof. Should there be reason why the contract cannot be awarded within the specific period, this time may be extended by mutual agreement between the Town and the designated, qualified low Bidder. KEY DATES: Friday March 26, 2021 Project Manual and Plans available electronically Tuesday April 6, 2021 Last Day for Written Questions 4:00 p.m. Tuesday April 13, 2021 Bids Due & Bid Opening 10:00 a.m. Following the guidelines for COVID-19, the bid opening will be held via live video conference ONLY. Bidders will NOT be permitted to attend the bid opening in person. The live video conference of the public opening will open/begin for bidders to join on Tuesday,April 13 th at 10:00 a.m. and all bids will be read out loud. To Join Zoom Meeting, either click: https://zoom.us/j/96446168219?pwd=STZSRkFaVkFkNHJvSVg3MkVVblBidz09 Or call 1- 929 – 205- 6099 and input: Meeting ID: 964 4616 8219 Passcode: 04122021 To obtain documents: Proposed forms of Contract Documents, including Plans and Specifications dated January 29, 2021, as prepared by JCJ Architecture, may be downloaded by each Bidder from the DAS State Contracting Portal https://biznet.ct.gov/SCP_Search/default.aspx?Src=CISplash The link to be bid is located under Search Solicitations Organization scroll down to Tolland,Town of, and click on Search Solicitations. Neither the Owner nor the Architect will be responsible for full or partial sets of Bid Documents obtained from any other source. All questions during bidding period must be sent by email to: Guillen Technology Consultants Linda Fredrickson: lfredrickson@gtc.us.com and/or Jorge Guillen: jguillen@gtc.us.com . The email subject line shall read: “Birch Grove Primary School – Technology Equipment Bid RFI”. It is recommended that those intending to bid send their name and email address to Linda Fredrickson lfredrickson@gtc.us.com so addendums can be emailed directly as well as being published on the DAS website. Because of the current COVID-19 crisis, a group walk-through will not be held, but bidders will be able to schedule a site visit. Please email this request to Guillen Technology Consultants as shown above. Continued