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REQUEST FOR PROPOSAL Grant Administration Porter


Grant Administration

Porter County/Valparaiso Lakes Area Conservancy District, Indiana

To assure compliance with the Indiana Office of Community and Rural Affairs (OCRA) and related requirements regarding competitive negotiation of professional services, Valparaiso Lakes Area Conservancy District (VLACD) a subrecipient to Porter County Commissioners is seeking proposals to provide Community Development Block Grant (CDBG) management, environmental review services and labor standards related to the Blackhawk Beach Stormwater Infrastructure Improvements project. VLACD through Porter County received a CDBG Grant in February 2022.

The desired services shall include:

A. Scope of Services

Financial Management Services

Environmental Review

Procurement of Construction Services

Labor Standards Services

Project Management Services

Compliance with Civil Rights Requirements Services

Grant Closeout Services

B. Proposal Content

The proposal should include the following:

1.Name, address, and brief description of firm.

2.Resumes of key personnel to be assigned to this project.

3.A one-page narrative as to firm’s interest, particular abilities and qualifications related to this project.

4.Describe other projects completed by this firm and key personnel pertinent to this project. Include reference contact information.

5.Provide examples of knowledge, expertise and/or experience with other related work.

6.Firm’s proximity to the work area.

7.Bid price to perform services identified in the proposal.

8.Additional information as required by the owner.

The proposal shall also provide the following information: name, title, address, and telephone number of individuals with authority to negotiate and bind the proposer contractually, and who may be contacted during the period of proposal evaluation.

C. Federal Requirements

Interested firms should be aware that the successful firm must meet the following terms and conditions and federal requirements:

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•24 CFR Part 85.36.

•Title VI of the Civil Rights Act of 1964.

•Conflict of Interest (24 CFR Part 570).

•Access to records.

•Executive Order 11246 – Equal Employment Opportunity

•Executive Order 12138 – Women Business Enterprise Policy.

•Architectural Barrier Act of 1968.

•Age Discrimination Act of 1975.

•Section 3 Clause – Housing and Urban Development Act of 1968.

•Section 504 – Rehabilitation Act of 1973.

•Retention and Custodial Requirements (24 CFR Part 85.42).

•Executive Order 11063.

•Affirmative Action Program / Plan.

•Davis Bacon and Related Acts.

D. Award of Contract

Proposal Evaluation criteria shall include:

1.Firm’s history and resource capabilities to perform required services (10 points)

2.Evaluation of assigned personnel (10 points)

3.Related experience (10 points)

4.Financial management and cost allocation experience and results (10 points)

5.Familiarity with local experience and results (10 points)

6.Ability to relate to project (10 points)

7.Analysis of narrative statement (10 points)

8.Reference check (10 points)

9.Proposed Fee for Services (5 points)

E. Type of Contract

VLACD along with Porter County Board of Commissioners will execute a firm, fixed- fee type of contract for the above stated services and is contingent upon the commitment of grant funding. All services will be delivered for the agreed upon price.

The OCRA has a 10% MBE/WBE goal for all projects funded with CDBG funds. If you are interested in providing the required services, please submit five (5) copies of the proposal to, VLACD. The proposal must be received at the VLACD Main Office at 1805 Burlington Beach Road in Valparaiso, Indiana 46383 Attn: Robert Minarich, General Manager no later than 11:00 a.m. Central time April 1, 2022. The Porter County/ VLACD reserves the right to reject any or all proposals. All proposals should be sealed and clearly mark on the outside “OCRA Grant Administrative Proposal.” Each Proposal will be reviewed for completeness and clarity according to the above criteria. Interviews are to be determined once proposals are received. Porter County/ VLACD may or may not negotiate the fee schedule with one or more offers. The Porter County/ VLACD reserves the right to reject any and/or all proposals. Porter County/ VLACD is an Equal Opportunity Employer. The contract is tentatively scheduled to be awarded by April 20, 2022. Offerors may desire additional information, a site visit or clarification regarding the Proposal. Questions concerning the Request for Proposals should be addressed to Robert Minarich, General Manager (219) 464-3770 or write to VLACD Main Office at 1805 Burlington Beach Road in Valparaiso, Indiana 46383.

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