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Legal Notice # 21769645
REQUEST FOR PROPOSAL FOR
TRANSPORTATION OF PUPILS
FOR THE 2023-24 SCHOOL YEAR
2 Hitchcock Lane, Old Westbury, NY 11568
The Board of Education of the Westbury UFSD hereby invites sealed proposals for providing transportation for the 2023-2024 school year for each of the following contracts: (1) Home-to-School Transportation for In/Out of District Transportation for Public/Private/Parochial/Special Needs (65-66 passenger bus) with District providing fuel; (2) Home-to-School Transportation for In/Out of District Transportation for Public/Private/Parochial/Special Needs (20-30 passenger vehicles, including lifts & Attendants/Monitors) with District providing fuel; (3) Athletic Trips; (4) Field Trips and (5) Summer Home-to-School Transportation for In District Transportation for Public / Special Needs Students (20-30 passenger, 65-66 passenger vehicles and including lifts & Attendants/Monitors with Contractor providing fuel and (6) Summer Home-to-School Transportation for Out of District Transportation for Public Special Needs Students 20-30 passenger, 65-66 passenger vehicles and including lifts & Attendants/Monitors) with Contractor providing fuel. In the best interest of the School District, the Board of Education reserves the right to award thetransportation contracts for one (1) year, three (3) years or five (5) years. Future one-year or multipleyear contract extensions may be awarded at the discretion of the Board of Education. The award of multi-year contracts is subject to and shall be conditioned upon the approval of the Westbury UFSD voters.
The Request for Proposal, including forms for proposal, certification, conditions, and specifications may be obtained from the School District’s Purchasing Department located at the Administration Building at 2 Hitchcock Lane, Old Westbury, New York 11568.
In all cases, it must be understood that the conditions set forth in the request for proposals issued by theWestbury UFSD shall apply. Sealed proposals shall be sent to the School District’s Purchasing Department at 2 Hitchcock Lane, Old Westbury, New York 11568 and shall be clearly marked “Pupil Transportation Proposal Do Not Open Until 10:00 a.m. on February 13, 2023Such proposals willbe received until 10:00 a.m. on February 13, 2023, in the Zaino Conference Room at which time and place all proposals will be publicly acknowledged. In no event shall the School District consider any proposal that is mailed but not actually received by the School District’s Purchasing Department at orbefore 10:00 a.m. on February 13. The Board of Education reserves the right to reject all proposals, waiveany informalities in proposals and to negotiate any portion of proposals.
Proposals for each transportation contract will be evaluated on a weighted system established by the School District for each of the categories to be reviewed. Any aspects of the service not addressed by specifications are left for the Proposer to address. Alternatives to the specifications or additions to the specifications are to be clearly identified by the Proposer.
When a Board of Education or a trustee of a school district elects to receive proposals submitted in response to a request for proposals, such Board of Education or trustee shall evaluate each proposal from a responding contractor according to criteria established by the Commissioner, which criteria shall include at a minimum (i) the previous experience of the contractor in transporting pupils, (ii) the name of each transportation company the contractor has been an owner or a manager and previous experience, (iii) a description of any safety programs implemented by the contractor, (iv) a record of accidents in motor vehicles under the control of the contractor, (v) driving history of employees of the contractor, (vi)inspection records and model year of the motor vehicles under the control of the contractor, (vii) maintenance schedule of the motor vehicles under the control of the contractor, (viii) financial analysis of the contractor, (ix) compliance with insurance requirements, and (x) total cost of the proposal.Proposals will be evaluated and awarded based on the following criteria by the School District pursuant to Section 305 and 3625 of the Education Law and Section 156.12 of the Regulations of the Commissioner of Education, together with all other applicable laws, rules, regulations and ordinances.
Category WeightI(A) Previous Experience of the Proposer in
School Transportation 5I(B) Management in performance of contracts in
School Transportation 5II(A) Safety Program 10II(B) Accident History 5II(C) Record of Drivers 5II(D) Fleet Inspection Record 5II(E) Maintenance Schedule of Vehicles 5III(A) Financial Analysis 5III(B) Insurance Requirements 5IV Cost – points to be prorated on percentage
over lowest cost 50TOTAL 100
Notwithstanding the provisions of any general, special, or local law or charter, a board of education or a trustee of a district, pursuant to rules and regulations promulgated by the Commissioner, may award a contract for the transportation of pupils involving an annual expenditure in excess of the amount specified for purchase contracts in the bidding requirements of the General Municipal Law in compliance with the bid law or subsequent to an evaluation of proposals submitted in response to a request for proposals prepared by or for the Board of Education or trustee of a district. TheCommissioner, in addition to his existing statutory authority to approve or disapprove transportation contracts, may reject any award of a transportation contract that is based on an evaluation of proposals submitted in response to a request for proposals if he finds that (1) the contractor is not responsive to the request for proposal, or (2) the proposal is not in the best interests of the district. The District requires a minimum score of 75 (seventy-five) for award.
Security in the form of a bond or certified check in the amount of ten (10) percent of the first year of each contract is required to be submitted with a proposal. A performance and payment bond in a sum of 100% of the annual amount of the contracts will be required as set forth in the request for proposal.
Board of Education